FAQ

Following is a brief FAQ for the questions being asked about Cool Jazz and granting of Paul Harris Credit by The Rotary Foundation and the advancement of the 11th Annual Event

 

1) WHAT IS THE HISTORY OF THE COOL JAZZ EVENT?

Thirteen years ago–in 2002–the Olympia Rotary Club wanted to sponsor an international water project in Africa.  From this start, the Olympia RC held the first Cool Jazz /Clean Water Event at The Evergreen State College.  The Event netted about $25,000 and the Event was changed to include all Rotary Clubs in Thurston County and to share the proceeds with two Community causes—purchase of band instruments for use by area School Districts to loan to low income students for the current band year and more recently for a Youth Summit designed as an all day workshop now attended by adult volunteers of area youth programs.  The workshop contracts with experts in youth related issues to help train the volunteers in how to deal with youth problems and challenges.

 

2) WHERE DOES THE MONEY RAISED GO?  

Most of the work in setting up of the event is donated time.  However, rental of the Washington Center for the Performing Arts, production costs related to use of the Center, and advertisement/printing costs takes about 10% of the net proceeds.  The Net Proceeds is then allocated about 43 % to a humanitarian international water project; 43% to purchase new and rehabilitate donated instruments and then distribute them to the area school districts on the basis of the student enrollment in the districts; and the remaining 14 % for the Youth Summit.

 

3) HOW ARE THE PROJECTS CHOSEN?

Currently, a Water Committee with representatives from all of the Thurston County Rotary Clubs meet and plan which country/village will be the recipient of the funds.  The Cool Jazz funds are managed by a committee that works with the Water and Sanitation Rotarian Action Group (Wasrag) to pick the village, design the project and seek matching funds from the Rotary District and The Rotary Foundation.  The local committee has successfully planned projects with other Rotary Clubs and has normally received 100% matching funds from the District and $150% matching from The Rotary Foundation.  Or, for every $1 dollar raised locally we have received another $2.50 matching funds.  This has allowed the local clubs to fund major projects in Africa.

 

4) HOW MANY INSTRUMENTS HAVE BEEN GIVEN AWAY AND TO WHOM?  

Since the School Music instrument gives away by Cool Jazz began in 2003, over 400 new and rehabilitated instruments have been given to the local School Districts that participate in the Events High School Jazz Adjudication/Performance all day in the Center.  The instruments are distributed based on the number of students enrolled that year in the District.  The allocation is generally as follows: North Thurston SD = 35%; Olympia SD = 30%; Tumwater SD = 25%; Rochester and others = 10%.

 

 

5) CAN I RECEIVE PAUL HARRIS CREDIT FOR MY DONATION?  

Yes and No.  Your gift is tax deductible. Your donation that goes towards the Humanitarian Africa/Central American Water Project, if it receives a Matching Grant from The Rotary Foundation, under specified conditions; you will receive Paul Harris credit (this does not count towards your annual $100 Sustaining Member account). To achieve this, we must submit the donation along with your name, membership number, donation amount AND THE MATCHING GRANT # (i.e. Malawi or Remba Island projects applied, but the Tanzania Girls School did not).  The delay in 2010 and 2011 occurred because TRF changed the rules and we had to wait for their final approval of the Remba Island MG.  If we had not waited, no Paul Harris credit would have been given.

 

6) THIS IS COMPLICATED.  

Yes, but it is worth it.  For two tickets for $100 total, you get to help fund the Youth Summit, the Purchase of Band Instruments, the Water Project that is generally matched to increase your $100 to a total of $350, and you get to enjoy an all day High School Jazz Concert and an evening of wine tasting with some of the best community leaders in Thurston County.  What a deal.

 

7) HOW CAN I BECOME A SPONSOR OR ASK MY FAVORITE BUSINESS ENTERPRISE/SERVICE PROVIDER TO BE A SPONSOR?

Simply go to the Cool Jazz Clean Water Web site at www.cooljazzcleanwater.org  and pick up the information for sponsors and to order your tickets for yourself and two or four friends that will want to join you.

 

Contact your Rotary Club’s representative on the COOL JAZZ Committee or contact Cool Jazz/Clean Water, c/o Fairchild Record Search, PO Box 1368

Olympia, WA 98507-1368